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Jan 25, 2024 · 5 min read

How to track your small business cash flow

Read all about how to track your small business cash flow effortlessly, automate processes, and gain real-time insights for informed financial decisions. Experience seamless integration and advanced features for holistic financial control.

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Managing cash flow is a crucial aspect of running any type of business successfully - be it a small, medium, or even large enterprise. Without a clear understanding of your cash inflows and outflows, it's challenging to make informed financial decisions and ensure sustainability. In this comprehensive guide, we will explore various methods and tools to help you track your small business cash flow effectively.

The importance of tracking cash flow

Tracking your small business cash flow is essential for several reasons. It provides you with a clear picture of your financial health, helps identify potential issues, and enables you to make informed decisions to improve your business's financial stability. Without proper cash flow management, you risk facing unforeseen challenges and potential financial crises.

Manual cash flow tracking

One approach to tracking your small business cash flow is through manual methods. This involves collecting, sorting, and recording all financial transactions on a regular basis. While manual tracking can be time-consuming and prone to human error, it can be a suitable option for small businesses with simpler financial operations and limited resources.

Gathering and organizing financial information

To begin tracking your cash flow manually, you need to gather all relevant financial information. This includes collecting expense receipts, source documents, and records of all sales revenue and other income generated from investments. Organize these documents and sort your payments made for operating expenses.

Creating a cash flow spreadsheet

Once you have collected and organized all the necessary financial information, create a cash flow spreadsheet. You can use tools like Excel or Google Sheets to develop a template that suits your business's needs. Include columns for cash inflows, cash outflows, and balances. Regularly update this spreadsheet with the latest financial data to maintain an accurate cash flow record.

Analyzing cash flow statements

Using the data recorded in your cash flow spreadsheet, generate cash flow statements to gain a clear overview of the cash coming into and going out of your business. These statements provide valuable insights into your business's financial performance and help you identify any potential areas for improvement. Regularly analyze your cash flow statements to make informed decisions about managing your cash flow effectively.

Automatic cash flow tracking

For businesses with more complex financial operations or limited resources, manual cash flow tracking may not be feasible. In such cases, automatic cash flow tracking using financial software and applications can be a more efficient solution. Some of the owners choose to implement separate softwares for each function, while others prefer to use instruments, which allow for more advanced cash flow management.
One of such tools is Enty, which goes beyond the conventional and offers a comprehensive financial management experience that extends far beyond cash flow tracking. Below are a few ways it benefits a business's financial well-being:
  • Automatic cash flow tracking redefines efficiency, offering real-time monitoring and delivering up-to-the-minute insights. The platform seamlessly integrates into your financial ecosystem, ensuring a smooth and streamlined experience tailored to unique business needs.
  • Real-Time Monitoring: enjoy the luxury of instantaneous insights into your cash inflows and outflows. With Enty, your financial data is always up-to-date, empowering you to make informed decisions without delay.
  • Comprehensive Reporting: generate detailed cash flow statements effortlessly. provides in-depth reporting capabilities that give you a holistic view of your financial landscape.
  • Forecasting and Projections: harness the power of predictive analytics with advanced forecasting tools. The platform leverages AI technology to anticipate future cash flow, enabling you to proactively plan and strategize.
  • Intuitive Interface: navigating financial complexities becomes a breeze with Enty’s user-friendly interface. The platform is designed with ease of use in mind, allowing you to focus on your business while effortlessly managing your cash flow.
Besides, the ultimate goal of the platform is to offer a comprehensive suite of features to help business operation, it doesn’t just stop at the cash flow management. From expense tracking to budget management, is your go-to platform for holistic financial control.
Manage your daily business routine with Enty in a modern way

Benefits of automatic cash flow tracking

Automatic cash flow tracking offers several advantages over manual methods. Here's why you should consider using financial software and applications to track your small business cash flow:
  • Time-saving: Automatic tracking eliminates the need for manual data entry, saving you valuable time and reducing the risk of errors.
  • Real-time information: financial software provides up-to-date information on your cash inflows and outflows, allowing you to make timely decisions based on accurate data.
  • Seamless integration: many cash flow tracking apps can integrate with your existing financial systems, such as accounting software or banking accounts, streamlining the tracking process.
  • Advanced features: automatic tracking apps often offer additional features like cash flow projections, expense categorization, and financial analysis, providing deeper insights into your business's financial health.
  • Scalability: as your business grows, automatic tracking can handle increased transaction volumes and provide more detailed financial information.

Best practices for cash flow tracking

Regardless of whether you choose manual or automatic cash flow tracking, it's essential to follow best practices to ensure accurate and effective monitoring. Here are some tips to help you track your small business cash flow efficiently:

Keep detailed records

Maintain a systematic record of all financial transactions. This includes keeping track of invoices, receipts, and other relevant documents. Accurate documentation is crucial for tracking cash inflows and outflows and provides a clear audit trail if needed.

Regularly update your cash flow records

Whether you're manually updating a cash flow spreadsheet or using an automatic tracking app, ensure you update your records regularly. Set a schedule for updating your cash flow data, whether it's daily, weekly, or monthly. Consistent updates provide you with accurate and up-to-date information for effective cash flow management.

Monitor cash flow trends

Analyze your cash flow statements regularly to identify trends and patterns. Look for any areas of concern, such as consistent negative cash flow or unexpected fluctuations. Understanding cash flow trends can help you proactively address issues and make informed financial decisions.

Plan for future cash flow

Use your cash flow data to forecast and plan for future cash flow needs. Anticipate upcoming expenses and consider potential sources of additional funding to cover any shortfalls. Planning ahead allows you to make strategic decisions that optimize your cash flow and ensure the financial stability of your business.


Tracking your small business cash flow is essential for maintaining financial stability and making informed business decisions. Whether you choose manual methods or opt for automatic tracking with financial software, the key is to regularly monitor and update your cash flow records. By following best practices and utilizing the right tools, you can gain valuable insights into your business's financial health and take proactive steps to ensure its long-term success. By automating the processes, you can easily tailor your cash flow tracking experience to the specific needs of your business with a platform that prioritizes seamless integration, advanced features, and user-friendly design. Make your trusted partner in financial success and revolutionize the way of managing your finances.
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