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Jan 18, 2024 · 4 min read

5 ways to automate your invoicing & get paid faster

Say goodbye to manual invoicing hassles! Dive into 5 powerful strategies to automate your invoicing process. Learn the benefits of time savings, faster payments, and improved accuracy while exploring innovative features like recurring invoices and automated payment options with Enty.

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Time is a precious commodity, especially in the fast-paced world of business. As an owner, you probably have a million things on your plate, and spending hours on repetitive tasks like creating and sending invoices can be a drain on your productivity and profitability.

What is invoice automation?

Invoice automation is the process of using technology and software to streamline and simplify the invoicing process. By automating your invoicing tasks, you can eliminate manual data entry, reduce errors, and accelerate the payment cycle. Automated invoicing involves using specialized software that allows you to create, send, and track invoices automatically. This software typically integrates with your accounting system, allowing for seamless synchronization of financial data.

The benefits of invoice automation

Automating your invoicing process offers numerous benefits for your business. Let's take a closer look at some of the key advantages:

1. Time savings

By automating your invoicing tasks, you can free up valuable time that can be better spent on growing your business. With the manual process, you would have to create invoices, input data, and send them individually. Automation eliminates these time-consuming tasks, allowing you to focus on more important aspects of your business.

2. Faster payments

Late payments can be a major headache for businesses. Automated invoicing can help you get paid faster by sending timely reminders to your clients. These reminders can be scheduled to go out before the due date, on the due date, and even after the due date for overdue payments. By automating these reminders, you can improve cash flow and reduce the need for manual follow-ups.

3. Improved accuracy

Manual invoicing is prone to human error. From typos to incorrect calculations, these mistakes can lead to payment delays and customer dissatisfaction. With automated invoicing, you can significantly reduce the risk of errors. The software automatically populates invoice details, such as customer information and invoice numbers, ensuring accuracy and consistency.

4. Enhanced customer experience

Automation not only benefits your business but also improves the experience for your customers. Digital invoices are easier to read, understand, and process. Additionally, automated reminders keep your customers informed about payment due dates, reducing the chances of missed or late payments. A smooth and efficient invoicing process enhances your brand's professionalism and reliability.
Learn more about payment links on Enty

5. Real-time reporting

Keeping track of your finances is essential for making informed business decisions. Automated invoicing software provides real-time reporting, giving you access to key financial data at your fingertips. You can easily analyze sales trends, monitor payment statuses, and generate customized reports. This valuable information empowers you to make data-driven decisions and optimize your business operations.

6. Environmental sustainability

In addition to the practical benefits, automated invoicing also supports environmental sustainability. By switching to digital invoices, you reduce the need for paper, printing, and postage, thereby minimizing your carbon footprint. Embracing automation is not only good for your business but also for the planet.

5 Ways to automate your invoicing process

1. Choose the right invoicing software

The first step in automating your invoicing process is selecting the right invoicing software for your business. There are several options available, ranging from basic invoicing tools to comprehensive accounting software. Consider factors such as your business size, industry-specific requirements, and integration capabilities when evaluating different software solutions. Look for features such as automated invoice generation, scheduled invoicing, and payment reminders. For most of these purposes, invoicing with Enty would be a great option to consider.
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2. Set up automated email reminders

Late payments can significantly impact your cash flow. By setting up automated email reminders, you can improve your chances of getting paid on time. Invoicing software allows you to schedule reminders for upcoming invoices, invoice due dates, and overdue payments. These reminders can be customized with personalized messages and sent automatically to your clients. Automated email reminders take the burden off manually following up on payments and help maintain positive client relationships. Enty emails invoices to your counterparty automatically and you can also send reminders, if necessary.

3. Utilize recurring invoices

If your business involves recurring billing, such as monthly subscriptions or retainer-based services, recurring invoices are a game-changer. Instead of manually creating the same invoice every billing cycle, you can set up recurring invoices to be generated and sent automatically. This feature saves you time and ensures consistent billing for your clients. Simply define the frequency, duration, and other relevant details, and let the software handle the rest.

4. Enable automatic payments

To further streamline your invoicing process, consider enabling automatic payments for your clients. By integrating your invoicing software with an online payment gateway, you can offer your customers the option to pay directly from the invoice. This convenience not only speeds up the payment process but also reduces the likelihood of late or missed payments. Automatic payment options can include credit card payments, bank transfers, or digital wallets, depending on your preferred payment methods.
On Enty, you can enable payment links that will be added to invoices. It also allows you to set up payment links in just a couple of clicks. After that, your clients will be able to complete invoice payments using their bank cards and you will get payment as soon as possible.

5. Schedule future invoices

For businesses that need to invoice in advance, such as for upcoming projects or future service agreements, scheduling future invoices is a valuable feature. This functionality allows you to create invoices ahead of time and set a specific date and time for them to be sent. By automating the scheduling process, you can focus on delivering your services without worrying about manual invoicing. This feature is particularly useful for businesses that operate on a project basis or have long-term contractual arrangements.

Last words

Automating your invoicing process is a smart move for any business looking to improve efficiency, accelerate payments, and optimize cash flow. By leveraging the power of technology and utilizing specialized software, you can streamline your invoicing tasks and focus on what truly matters—growing your business. From automated email reminders to recurring invoices and scheduled payments, there are numerous strategies you can implement to automate your invoicing process. But always remember - your time is valuable, and by automating your invoicing process, you can reclaim those hours and redirect them towards activities that drive your business forward. So, don't wait any longer—start automating your invoicing today and reap the rewards of a more efficient and profitable business with Enty!
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