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Feb 26 2024 · 4 min read

Top 5 eSignature use cases for small businesses

Learn about the top 5 eSignature use cases, how Enty can boost close rates, save time, and cut costs.

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As we have seen previously - modern businesses are increasingly turning to eSignature solutions to streamline their operations and enhance overall efficiency. Electronic signatures offer a secure and convenient way to sign documents, eliminating the need for printing, scanning, and mailing physical copies. With the ability to sign documents online, small businesses can save time, reduce costs, and improve their customer experience. In this article, we will explore the top 5 use cases for eSignature solutions in small businesses and how they can benefit from implementing this technology.

Sales contracts

One of the most common use cases for eSignatures in small businesses is the signing of sales contracts. Sales contracts are crucial for closing deals and finalizing agreements with clients. By using an eSignature solution, small businesses can expedite the contract signing process, eliminating the need for printing, faxing, or mailing physical documents. With an effective eSignature solution, sales contracts can be signed electronically - this reduces the turnaround time from weeks to minutes. Small businesses can also track the progress of the signing process and receive notifications when the document has been signed, ensuring a smooth and efficient sales cycle.
Implementing an eSignature solution for sales contracts offers several benefits for small businesses. It improves the overall customer experience by providing a convenient and efficient way to sign contracts. It also reduces the risk of errors or delays in the signing process, ensuring that deals are closed faster. Additionally, small businesses can save on printing and shipping costs associated with physical document handling.

Vendor/supplier agreements

What is a small business without its strong relationship with vendors and suppliers? Managing these connections and coordinating procurement activities can be time-consuming and complex, especially if your business involves the sale of physical goods. With an eSignature solution, small businesses can streamline the vendor/supplier agreement process, making it faster and more efficient.
By using eSignatures, small businesses can quickly finalize agreements with vendors and suppliers, reducing the back-and-forth communication and paperwork involved. This not only saves time but also improves the overall efficiency of the procurement process. Small businesses can easily send agreements to vendors and suppliers for their signatures, track the progress, and receive signed copies electronically.

New customer forms

For businesses that require customers to fill out forms or provide consent for various purposes, such as onboarding or compliance, eSignatures can greatly simplify the process. By using this solution, company owners eliminate the need for physical paperwork and enable customers to sign forms digitally.
You can also create online forms that can be easily shared with customers for review and signing. They can then sign these forms using their own devices - be it a computer, tablet, or smartphone. This not only saves time for both parties but also reduces the administrative burden of handling and storing physical forms.
Therefore, implementing an eSignature solution for new customer forms not only streamlines the process but also enhances the customer experience. It provides a convenient and secure way for them to give consent or sign important documents, improving overall satisfaction and reducing the risk of errors or delays.

Human resources (HR) documents

Small businesses often deal with a wide range of HR documents, including employment contracts, offer letters, performance evaluations, and more. Managing these documents manually can be time-consuming and prone to errors. By implementing an eSignature solution, small businesses can streamline their HR processes and improve efficiency.
For example with Enty, can easily create, send, and sign HR documents electronically. HR staff can track the progress of document signing, receive notifications when documents are signed, and store them securely in a digital format.
Moreover, implementing an eSignature solution for HR documents improves accuracy and compliance. It ensures that all necessary documents are signed and stored securely, minimizing the risk of lost or misplaced paperwork. Additionally, it reduces the administrative burden on HR staff, allowing them to focus on more strategic activities.

Non-disclosure agreements (NDAs)

Protecting sensitive information is crucial for small businesses. Non-disclosure agreements (NDAs) are commonly used to safeguard confidential information when entering into partnerships or collaborations. By using an eSignature solution, small businesses can enhance the security and efficiency of the NDA signing process.
With an eSignature solution, small businesses can send NDAs to partners or collaborators for their signatures electronically. This eliminates the need for physical document handling and ensures that the NDA is signed securely and promptly. Small businesses can track the progress of the signing process, receive notifications, and maintain a digital record of all signed NDAs.
Implementing an eSignature solution for NDAs provides small businesses with greater control over their confidential information. It enables them to enforce and protect their rights more effectively and reduces the risk of unauthorized disclosure or misuse of sensitive data.

Lessons learned

These are just a few of the most popular applications of e-signature - there are a lot more ways businesses can implement this tool. However, even these 5 uses give us a few valuable insights into the transformative power of electronic signatures in streamlining business processes.

  1. Enhanced close rate: busy clients appreciate the convenience of quick e-signing, reducing the likelihood of documents being forgotten or delayed. E-signature solutions like Enty helps small businesses improve their close rate by simplifying the signing process. Clients typically experience a significant increase in conversions after implementing Enty's e-signature solution.
  2. Time savings: Enty saves your employees valuable time, with clients reporting an average of twelve hours saved per employee per week. By streamlining document approval, your team can focus on more important tasks, ultimately boosting productivity and revenue.
  3. Reduced storage costs: say goodbye to costly paper storage and filing cabinets. With electronic storage, you'll cut expenses associated with paper, hardware, and ink cartridges. Enty allows you to store documents in one place, and you can access them anytime.

Last thoughts

eSignature solutions are transforming the way small businesses handle document signing and management. By implementing an eSignature solution, small businesses can streamline their operations, save time and costs, and enhance the overall customer experience. Whether it's sales contracts, vendor agreements, new customer forms, HR documents, or NDAs, eSignatures offer a secure and convenient way for small businesses to handle their document signing needs.
With a free eSignature solution included in Enty package, small businesses can simplify their workflows, increase productivity, and stay ahead in today's digital landscape. As the world continues to move towards a paperless future, you can easily leverage eSignatures to drive growth, improve customer satisfaction, and achieve success in your industry.
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