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Sep 11, 2023 · 7 min read

Guide on How to Hire a Freelance Graphic Designer for an SME

Unlock your brand's potential with a freelance graphic designer! Elevate your SME's image with expert creativity and technical skill.

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In today’s digital age, having visually appealing and cohesive branding materials is essential for businesses to stand out. Hiring a skilled graphic designer can help you create logos, brochures, social media graphics, and more that perfectly represent your brand. However, finding the right freelance graphic designer for your business can be a challenge. That’s why we’ve put together this comprehensive guide to help you navigate the process and find the perfect fit for your design needs.

Why Hire a Freelance Graphic Designer?

We’ve talked about the benefits of hiring freelancers for your business before. Now let's explore why hiring a professional designer is advantageous for your business. While it may be tempting to handle design tasks yourself or delegate them to a non-designer employee, the expertise and creativity that a freelance graphic designer brings to the table are invaluable. Here are some key reasons why hiring a freelance graphic designer is a smart choice:
  • Fresh Perspective: Freelance graphic designers bring a fresh perspective to your design projects. They have a keen eye for aesthetics and can offer creative ideas that you may not have considered.
  • Technical Skills: Graphic designers possess the technical skills required to create high-quality designs. They are proficient in design software such as Adobe Illustrator and Photoshop, allowing them to bring your vision to life.
  • Experience: Freelance graphic designers have experience working on a variety of projects for different clients. This experience enables them to understand your specific design needs and deliver designs that are effective and impactful.
  • Time and Cost Efficiency: Hiring a freelance graphic designer allows you to focus on your core business tasks while leaving the design work to an expert. Additionally, freelancers typically offer more cost-effective solutions compared to hiring a full-time designer.
Now that we understand the benefits of hiring a freelance graphic designer, let's dive into the step-by-step process of finding the perfect designer for your business.

Step 1: Define Your Design Needs

The first step in hiring a freelance graphic designer is to clearly define your design needs. Consider the following questions:
  • Type of Design: What specific design services do you require? This could include logo design, website design, social media graphics, or print collateral.
  • Design Style: What design style or aesthetic aligns with your brand? Take some time to explore different design styles and identify the one that resonates with your target audience.
  • Project Scope: Is your project a one-time design task or an ongoing need? Understanding the scope of your project will help you find a designer with the right level of expertise and availability.
By clearly defining your design needs, you can effectively communicate your requirements to potential designers and find the perfect fit for your project.

Step 2: Research and Find Freelance Graphic Designers

Once you have a clear understanding of your design needs, it's time to start researching and finding freelance graphic designers. Here are a few effective ways to discover talented designers:
  • Freelance Platforms: Online freelance platforms such as Upwork, Fiverr, and Freelancer connect businesses with freelancers from various fields, including graphic design. These platforms allow you to search for designers based on location, budget, and design style. Read reviews and ratings from past clients to gain insights into a designer's reputation and quality of work.
  • Referrals: Ask for recommendations from colleagues, industry professionals, or friends who have previously worked with freelance graphic designers. Personal referrals can provide valuable insights and help you find designers who have a proven track record of delivering high-quality work.
  • Local Designers: Research local design studios or independent designers in your area. Check out their websites and portfolios to get a sense of their style and expertise. Working with a local designer can provide a more hands-on approach and facilitate face-to-face communication if desired.
Remember to consider alternatives such as unlimited graphic design services or crowdsourcing platforms like 99designs if they align with your specific design needs and budget.

Step 3: Vet and Evaluate Designers

Once you have a list of potential freelance graphic designers, it's essential to vet and evaluate them to ensure they are the right fit for your project. Here are some key factors to consider during the evaluation process:
  • Portfolio: Review the designers' portfolios to assess the quality and style of their previous work. Look for designs that align with your brand's aesthetic and target audience.
  • Experience: Consider the designers' experience and expertise in your specific industry or niche. A designer with relevant experience will have a better understanding of your design needs and can deliver designs that resonate with your target audience.
  • Communication: Effective communication is crucial for successful collaborations. Evaluate how responsive, professional, and clear the designers are in their communication with you. Clear and prompt communication is essential for conveying your design requirements and providing feedback throughout the project.
  • Reviews and Testimonials: Read reviews and testimonials from past clients to gain insights into the designers' professionalism, reliability, and ability to meet deadlines. Positive reviews and recommendations can provide reassurance and confidence in your decision.
By thoroughly vetting and evaluating freelance graphic designers, you can choose the one who best aligns with your design needs and business goals.

Step 4: Set Clear Expectations and Agreements

Before starting any design project, it's crucial to set clear expectations and establish agreements with your chosen freelance graphic designer. Here are some essential aspects to address:
  • Project Scope and Timeline: Clearly define the scope of the project, including deliverables, timelines, and milestones. This ensures that both parties have a shared understanding of project expectations and deadlines.
  • Budget and Payment Terms: Discuss your budget with the designer and agree upon the payment structure. Determine whether you will pay an hourly rate, a fixed project fee, or a combination of both. Establish payment terms, including any upfront deposits or installment schedules.
  • Revisions and Feedback Process: Clarify the number of revisions included in the project fee and the process for providing feedback. Establish a clear communication channel for efficient collaboration and ensure that both parties are aligned in the feedback process.
  • Ownership and Confidentiality: Discuss ownership rights to the final designs and any confidentiality agreements necessary to protect your business's sensitive information.
  • Conclude a Contract: Put everything you discussed in a contract to have clear terms set out between you and designer.
By setting clear expectations and agreements, you can avoid misunderstandings and ensure a smooth and productive working relationship with your freelance graphic designer.
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Step 5: Collaborate and Provide Feedback

Once you've established clear expectations and agreements, it's time to collaborate with your freelance graphic designer. Throughout the project, communication and feedback are key to achieving the desired design outcome. Here are some tips for effective collaboration:
  • Regular Communication: Maintain open and regular communication with your designer. Provide timely feedback, answer any questions they may have, and address any concerns or issues promptly.
  • Constructive Feedback: Give clear and constructive feedback to guide the designer in refining their designs. Be specific about what you like and dislike, providing examples and explanations to help the designer understand your preferences.
  • Trust the Designer's Expertise: Remember that you hired a freelance graphic designer for their expertise and creativity. Trust their professional judgment and be open to their suggestions and recommendations.
  • Iterative Process: Design is an iterative process, and it may take several rounds of revisions to achieve the desired result. Embrace the collaborative nature of the process and provide feedback at each stage to refine the designs.
By fostering effective collaboration and providing constructive feedback, you can work closely with your freelance graphic designer to create designs that accurately represent your brand and meet your business objectives.

Step 6: Review and Approve Final Designs

As the project nears completion, carefully review the final designs provided by your freelance graphic designer. Assess whether the designs align with your brand's aesthetic, message, and target audience. Consider the following elements:
  • Consistency: Ensure that the designs are consistent with your existing brand identity, including the use of colors, typography, and imagery.
  • Effectiveness: Evaluate whether the designs effectively communicate your intended message and achieve the desired impact.
  • Usability: Consider the practicality and usability of the designs across different platforms and mediums.
Once you are satisfied with the final designs, provide your approval to the freelance graphic designer, and discuss any final deliverables or files that you may require.

Step 7: Payment and Continued Collaboration

The final step in the process is to make the agreed-upon payment to your freelance graphic designer. Promptly settle the payment according to the agreed-upon terms and ensure that both parties have fulfilled their obligations.
If you are pleased with the collaboration and the quality of the designs, consider establishing a continued working relationship with the freelance graphic designer. Building long-term partnerships with reliable designers can streamline future design projects and ensure consistency in your brand's visual identity.


Hiring a freelance graphic designer can elevate your brand's visual identity and help you effectively communicate your message to your target audience. By following the steps outlined in this guide, you can find and collaborate with a talented graphic designer who understands your design needs and delivers high-quality designs that align with your brand's aesthetic.
Remember to communicate clearly, set expectations, provide constructive feedback, and establish a mutually beneficial working relationship. With the right freelance graphic designer by your side, you can take your brand's design to new heights and make a lasting impression on your customers.
And don’t forget that with Enty you can easily hire freelancers and employees. Together with that, you can create contracts, issue invoices, and track payments using a single subscription. Ease up paperwork of your company with Enty!
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